NCIS Records Management Division serves as the Department of the Navy (DON) central records repository for Law Enforcement Investigative Records. This includes NCIS, U.S. Navy and U.S. Marine Corps base, station and installations law enforcement records.
The Liaison Team accepts requests from Federal, State, local government agencies only.
Requests for law enforcement investigative information must be submitted on requesting agency letterhead to Records Management Liaison Team at OGA_Requests@NCIS.navy.mil and must be signed by an authorized representative.
The Privacy Act of 1974 (Privacy Act; 5 U.S.C. §552a) allow agencies to withhold information or share it without consent under specific circumstances.
No agency shall disclose any record which is contained in a system of records by any means of communication to any person, or to another agency, except pursuant to a written request by, or with the prior written consent (waiver) of, the individual to whom the record pertains, unless disclosure of the record would be:
- To those officers and employees of the agency which maintains the record who have a need for the record in the performance of their duties.
- Required under section 552 of this title.
- For a routine use as defined in subsection (a)(7) of this section and described under subsection (e)(4)(D) of this section; [319] U.S. Department of Justice Office of Privacy and Civil Liberties; (meaning: “the use of such record for a purpose which is compatible with the purpose for which it was collected”).
- To the Bureau of the Census for purposes of planning or carrying out a census or survey or related activity pursuant to the provisions of title 13.
- To a recipient who has provided the agency with advance adequate written assurance that the record will be used solely as a statistical research or reporting record, and the record is to be transferred in a form that is not individually identifiable.
- To the National Archives and Records Administration as a record which has sufficient historical or other value to warrant its continued preservation by the United States Government, or for evaluation by the Archivist of the United States or the designee of the Archivist to determine whether the record has such value.
- To another agency or to an instrumentality of any governmental jurisdiction within or under the control of the United States for a civil or criminal law enforcement activity if the activity is authorized by law, and if the head of the agency or instrumentality has made a written request to the agency which maintains the record specifying the particular portion desired and the law enforcement activity for which the record is sought.
- To a person pursuant to a showing of compelling circumstances affecting the health or safety of an individual if upon such disclosure notification is transmitted to the last known address of such individual.
- To either House of Congress, or, to the extent of matter within its jurisdiction, any committee or subcommittee thereof, any joint committee of Congress or subcommittee of any such joint committee.
- To the Comptroller General, or any of his authorized representatives, in the course of the performance of the duties of the Government Accountability Office.
- Pursuant to the order of a court of competent jurisdiction.
- To a consumer reporting agency in accordance with section 3711(e) of Title 31.
Letterhead memorandum Requests
MUST be
in PDF(s) format ONLY with all the following information:
- Purpose for the Request
- SUBJECT's Full Legal Name
- SUBJECT's Full Social Security Number
- SUBJECT's Date of Birth
- Requesters Work email address
***** Due to the sensitivity of PII, requests should be sent via secure method. *****
***** NCIS does not log in to other systems to retrieve records requests. *****
If investigative agencies are contracted to conduct background investigations on behalf of hiring officials/agencies, signed letterhead memos are required from the hiring officials/agencies stating the employment of the investigative agencies.
Additional Resources: